Internal Audit
Finance document for services.
Search Box
Use this search box to find documents within this page or scroll down.
Finance Documents
Bank Card Exemption Form – Formal
You must use me if you hold any visa or debit cards for service users that are in formal financial arrangements.
Bank Card Exemption Form – Informal
You must use me if you hold any visa or debit cards for service users that are in informal financial arrangements, where a service user has capacity but has requested additional support.
Budget Planner
Complete me yearly, either with an appointee, or a social worker or the service user themselves.
Equals Card Agreement
You need a copy of me in the finance file of all service users who use an Equals Card.
Finance File Contents Page
Put me at the front of the finance file and use me as guidance for the file contents.
Finance File Additional Page
An additional page to continue describing further file contents, if required.
Inventory
Use me to record all purchases over £100.00
Permission Form
I need to be signed by all service users who are supported with finances. You can also keep me in their support file.
Staff Signature List
I’m not essential, but I makes it easier to identify which staff have recorded each transaction during checks or audits.
Money Books
Activities
Use me to record all purchases made for communal activities.
Bank Card Transaction Book
Use me to record transactions made on debit or visa cards.
Gifts and Hospitality Submission Form
Use me to record any gifts given to staff or services.
Household Money
Use me to record household funds, all contributions and withdrawals to joint funds such as food shopping, or if the service users are saving up for something together.
One Off
Use me for one off purchases.
Personal Money
Use me to record personal money for all service users who are supported by staff with their finances.
Petty Cash
Use me to record all transactions for petty cash, or other cash floats.
Pre-paid Card Transaction Book
Use me to record transactions made from pre-paid cards, such as Equals cards.
Safe Contents
Use me to record all non-cash items which are held in the safe- such as passports and car keys. You need one book per safe, not per service user.
Manager’s Checks
Annual Checklist
Complete me every year and hold a paper copy of me at the service.
Eating Out in Cafes or Restaurants with Staff
This form must be completed by service users to declare consent or lack of consent to staff meals.
Finance Supervision Form
This form should be used during finance supervisions with staff.
Gift Card Log
Use me to record service user gift cards which are held in a safe.
Gift Card log (additional pages)
Print this off for additional pages for the Gift Card Log.
Gift Card log Flowchart
This flowchart provides guidance on how to complete the Gift Card log.
Grant-Money-Book
Use me to record transactions and balance checks of grant money.
Monthly Manager Checks
Complete me every month and hold a paper copy of me at the service.
Recording Finances Checklist
Use me to ensure all of the steps involved in recording finances are completed.
Safe Checks
Use me every week to check that all items recorded in the safe contents book are present in the safe. You could diarise this task, to make it easier to remember.
Ticket Sales Fundraising Money Book
Use me to record event ticket sales and money from fundraising.
Staff Meals
Finance Files Contents Page ↗
Put me at the front of the finance file and use me as guidance for the file contents.
Finance File Additional Page ↗
An additional page to continue describing further file contents, if required.
Permission Page ↗
I need to be signed by all service users who are supported with finances. You can also keep me in their support file.
Finance Files Contents Page ↗
Put me at the front of the finance file and use me as guidance for the file contents.
Finance File Additional Page ↗
An additional page to continue describing further file contents, if required.
Permission Page ↗
I need to be signed by all service users who are supported with finances. You can also keep me in their support file.
Finance Files Contents Page ↗
Put me at the front of the finance file and use me as guidance for the file contents.
Finance File Additional Page ↗
An additional page to continue describing further file contents, if required.
Permission Page ↗
I need to be signed by all service users who are supported with finances. You can also keep me in their support file.