Executive Assistant to the Board of Trustees

Job Reference: 80457
Posted: Monday 8th July 2024
Closing Date: Thursday 25th July 2024
Up to £31,000 per annum
Stockport, Greater Manchester
Full-Time

Are you highly organised and proactive, seeking a flexible and meaningful role in a dynamic not-for-profit?

Creative Support is looking for an exceptional Personal Executive Assistant to provide comprehensive administrative and secretarial support to our Board of Trustees and senior leadership team.

About the role:
My priority is to find the right person to support our voluntary Board of Trustees. As such, this role offers flexible working arrangements and can be part-time or full-time. It’s perfect for:
• A full-time employee with evening availability, happy to support multiple departments and gain diverse professional experience.
• A mature student with evening availability looking to use their organisational and administrative skills in a professional setting.
• An individual with personal commitments who can attend frequent evening meetings but otherwise work part-time with some hours from home.

About Creative Support:
We support individuals across England with a wide range of support needs, and manage around 1,000 units of supported housing as a Registered Provider of Social Housing. Governed by our Board of Trustees, our work is crucial in making a positive impact for thousands of individuals across the country.

Working alongside myself as Creative Support’s Company Secretary, I am looking for a committed and motivated colleague to fulfil the following role:-

Your responsibilities:
• Meeting Coordination: Plan and schedule meetings, manage communications, and send out invites and virtual log-ins.
• Administrative Support: Organise meetings and manage room bookings, travel arrangements and expenses.
• Agenda Management: Agree on agendas with the Chair and arrange papers, presentations and speakers.
• Meeting Preparation and Follow-Up: Prepare for meetings and handle follow-up actions with a team of personal assistants.
• Minute Taking: Accurately take and distribute minutes, reports, and documents.
• Record Keeping: Maintain records of attendance, apologies, and conflicts of interest.
• Event Coordination: Support the Company Secretary, Chair and Chief Executive Officer in organising the Annual General Meeting and other events.
• Trustee Recruitment: Work alongside the Company Secretary to coordinate the recruitment and induction of new trustees.
• Support Functions: Act as a point of contact for trustees and shareholding members.
• Other Duties: Perform tasks as requested by the Chair, CEO, and Company Secretary.

Who I’m looking for:
• Proactive and professional with demonstrable experience in a secretarial or administrative role.
• Excellent organisational and prioritisation skills.
• Strong communication skills to coordinate the Board of Trustees.
• Confident with IT and online applications, including MS Word, Excel, and PowerPoint.
• Passionate about Creative Support’s work, values, and ethos.
• Flexible and able to attend frequent evening meetings.

Why Join Us?
Supportive Environment: Be part of a friendly team that values collaboration.
Professional Development: Access high-level training through our award winning in-house training provider, Creative Academy.

Competitive Benefits: Pension with company contribution, free life assurance, 25 days of paid annual leave plus bank holidays, and an additional day off for your birthday.

Working Hours:
This role can be full-time (37.5 hours) or part-time (minimum of 22.5 hours). Our Head Offices are in Stockport, easily accessible by public transport. Some work may be completed from home, attendance at evening meetings is essential.

Diversity and Inclusion:

Creative Support is a welcoming and inclusive Equal Opportunities employer. We embrace diversity and encourage applicants from all backgrounds and cultures. As a Disability Confident Employer, we welcome applications from people with disabilities, and as a Stonewall Diversity Champion, we actively encourage applications from the LGBT+ community.

Vacancy Reference Number: 80457
Applications for this role must be submitted via the Creative Support website using the above vacancy reference number

We can only accept applications from candidates who are located in and eligible to work within the UK. – This post will not be open to Sponsorship under the UKVI scheme

Application Instructions:

To apply, candidates must complete the online application form located on our company website via the listing for the above reference numbered role. We do not accept CV’s as a method of application.

A list of all roles available can be located at: www.creativesupport.co.uk

Completed Application Forms must be submitted to our Head Office address (below) or emailed to be considered for the vacancy. If you have not received a response to your application within 10 working days of the closing date please accept this as notification of an unsuccessful application. Unsuccessful applicants must wait 6 months before reapplying. We do not provide outcomes for unsuccessful applications.

For role or application queries please email recruitment@creativesupport.co.uk

Recruitment Department, Creative Support Ltd, Wellington House, 131 Wellington Road South, Stockport, SK1 3TS

Investors in People | Silver     Investing in Volunteers | Silver     Stonewall Diversity Champion       Skills for Care endorsed provider    Disability Confident Committed